Frequently asked questions about our cabins
Have questions? We have answers. We've answered some of the most commonly asked questions about our cabin rentals in the Smoky Mountains below.
We are centrally located on the border of Tennessee and North Carolina. We are only minutes from the Great Smoky Mountains National Park, with cabins and chalets conveniently located in Pigeon Forge, Gatlinburg, and Sevierville. Please note our check-in office is located at 1440 Upper Middle Creek Rd. Suite 204 Sevierville TN 37876.
This is approximately 8 miles from the intersection of Winfield Dunn Parkway (Hwy 66) and Main Street (Dolly Parton Parkway or 441 & 411) in Sevierville. Travel into Pigeon Forge from Sevierville or Gatlinburg. All of the traffic lights will be numbered. Travel to traffic light #8 Dollywood Lane. Turn onto Dollywood Lane (there is only one way to turn) and travel 0.3 miles. At the next traffic light (beside the golf course), turn right onto Dollywood Lane, which turns into Upper Middle Creek Rd. Travel 1.9 miles, and our office will be on the right.
Cabins managed by Top Luxury Cabin Rentals range from newly built with state-of-the-art amenities, including in-cabin pools, to simple and rustic. It is important you carefully review all property description and details prior to making your reservations. If you have further questions not answered in the description or pictures, please contact us at (888) 329-0907, as they routinely visit properties so that they can help you.
Our Pigeon Forge cabin rentals, Sevierville cabin rentals and Gatlinburg cabin rentals are privately owned and are decorated and furnished to suit the owner’s taste and needs. Accommodations and amenities vary. Please inquire about all of your specific needs. The following is a list of basic items you will find in all of our cabins: Heat & A/C, refrigerator, stove, microwave, toaster, coffee maker, basic pots & pans, dishes, flatware, utensils, telephone, TV(s), fire extinguisher & smoke detectors, bed linens, pillows, towels, washcloths and bath mats, along with a starter supply of bar soap, dish soap, dishwasher soap, and paper goods to meet the home’s maximum occupancy. Items that are NOT SUPPLIED typically included charcoal, kindling or fire starter, wood for fire pits, extra blankets, cribs, plastic wrap, foil, coffee, coffee filters, condiments, spices, or any type of food item. Not all cabins are decorated for the holidays. Only artificial holiday decorations are permitted, and all evidence of any guest decorations must be properly disposed of upon departure.
You may check availability and reserve online 24 hours a day, or you may call (888) 329-0907 between 8 am and 10 pm EST, 7 days a week. Our office will be closed on Thanksgiving and Christmas. Top Luxury Cabin Rentals has an age restriction of 21 or older to book a 1-3 bedroom cabin and 25+ for 4 bedrooms and higher.
The rental price is determined by this agreement at the time of making the reservation. No refunds or adjustments will be made for rate changes that take place after the date this reservation is made.
For the most part, we have a 2 night minimum. Holidays and special events will have a 3-4 night requirement. The nightly requirements will reflect in the unit calendar.
All reservations require a deposit by credit/debit card matching the guest on file. A 50% deposit is required at time of booking with the remaining balance due 14 days prior to your arrival on 1-4 bedrooms and 30 days prior to arrival on 5+ bedrooms). The card on file will automatically be charged the balance on that date. Reservations cannot be held without payment. Once payment is received, we will email a confirmation/rental agreement verifying the dates of your stay, the number of people in your party and your remaining balance. This agreement must be signed and returned with a copy of your driver’s license within 72 hours of booking.
Pursuant to the provisions of the Tennessee Code Annotated, Title 47, Chapter 18 and Title 62, Chapter 13, Section 62-13-104(b)(3), Subdivision (D)(i), Top Luxury Cabin Rentals discloses the following as policy:
“All advance rent deposits, damage deposits and balance of rent due are deposited into a bank escrow clearing account. These deposits are considered income to Top Luxury upon receipt and may be used immediately. Any refund considerations are expensed from the general books of Top Luxury on a case by case basis.”
All reservations require a deposit by a credit/debit card matching the guest on file. A 50% deposit is required at time of booking with the remaining balance due 14 days prior to your arrival on 1-4 bedroom cabins and 30 days prior to arrival on 5+ bedroom cabins.
We accept Visa, MasterCard & Discover.
Yes! We would like to recommend “Express Check-In” for all guests. This will allow you to go directly to your cabin without having to come to the office. This option is not available for reservations that are booked within 30 days of arrival. In order to do this, you must complete the following:
- Give us a call at (888) 329-0907 to pay the balance in full.
- Sign the Guest Agreement and fax back along with a copy of your driver’s license and payment credit card (you may black out all but the last 4 numbers). You may also email this information to [email protected]
- Inside 7 days prior your arrival, we will email you turn-by-turn directions to your cabin, along with check-in/check-out procedures.
- Once you get to the cabin, just give us a call, and we will give you your key-less entry code. If you get to the cabin before 4 p.m. and our cleaners are still there, please do not enter the cabin. Call our office and we will be able to help you.
If you chose not to do Express Check-In, please remember to bring all payment credit cards and your driver’s license with you to check in. Remember our office is at 1440 Upper Middle Creek Rd., Sevierville, TN 37876
Express Check-In does not guarantee an early check-in. Check-in begins at 4 p.m. It may take up to 24 hrs before we can enter your information, so please only call us if you have not received your map within 36 hours of faxing/emailing. If you have any further questions, please feel free to call us at (888) 329-0907 during normal business hours.
Check-in begins at 4 pm. If you arrive early, you may have to wait to check in if your cabin is not ready. If you will be arriving after 6 pm, call (888) 329-0907 and get late arrival instructions. Late arrival should be avoided if possible and can only be allowed for guests that have provided copies of the payment credit card and driver’s license along with the signed guest agreement. All documents must be returned before our office closes on the day of arrival.
During peak weekends, busy times of the year and inclement weather conditions, your check-in time may be delayed. We strive to get you in your cabin by 4 pm. From time to time, this may not always be possible, and we cannot guarantee your check-in will be 4 pm, and we DO NOT offer any compensation for any delays in your check-in. We appreciate your patience and understanding.
The registered guest must check in with a their payment credit card and driver’s license. Due to security, we are unable to allow other party members to check in. If you are the guest on file, please plan accordingly with your group.
The required check-out time is 10 am. Please call the office and notify us when you have left the cabin so we can begin to make it ready for the next arrival.
Our cabins are to be used for the enjoyment of our guests and NOT to be used for parties. “Disturbing the Peace” may result in eviction and a damage fee charged. No campers or camping on the grounds of a cabin will be allowed.
Our cabins provide ample parking for standard automobiles. Parking on streets is illegal except where designated. Notice to our guests bringing trailers or campers: Due to the mountain topography and limited parking, it can be difficult to find parking for trailers or large vehicles. We are sorry, but parking of guest vehicles at the Timber Tops office is not possible and cannot be accommodated.
The elevation varies from cabin to cabin. If you are renting a cabin with a spectacular view, you will have to drive up a mountain road. Reservationists can instruct you if four-wheel drive is needed to access some of our cabins.
The Great Smoky Mountains has become a popular vacation destination and has grown very quickly. Part of this growth is cabin construction. Top Luxury Cabin Rentals is not affiliated with any construction companies, and unfortunately they are not obligated to inform us when they are building a new cabin. We try to inform guests at time of booking if we are aware of construction near the cabin they are staying at. However, we do not give any refunds or discounts for construction near any Top Luxury managed cabin. We apologize, but these are circumstances beyond our control.
When you enter your cabin, the refrigerator will be clean and empty. Placing your personal food that may have warmed since the time you purchased it will cause the refrigerator to work very hard. You can determine if the refrigerator is working by checking the freezer. If the freezer is working, it may take the while for the refrigerator to catch up. This process could take several hours. If the freezer is not working, call the guest services desk as soon as possible so that a repair service can be called.
All trash is removed by Top Luxury Cabin Rentals from each unit at the end of each reservation. Please do not allow outside containers to overflow due to bear & animal problems. Please call us during your stay by noon the day of if you need a trash pick-up, (888) 329-0907.
Though all units are sprayed regularly by a professional pest control company, ladybugs, wasps, other insects, and sometimes bears visit cabins. In the event of a major infestation, the office will call maintenance or pest control to attempt to solve the problem.
Top Luxury Cabin Rentals does everything possible to keep all equipment in good working order. It is impossible to guarantee that all appliances, hot tubs, hot water heaters, fireplaces, home media centers, internet/Wi-Fi, etc will be in working order 100% of the time. We do guarantee to make every effort to correct all deficiencies as soon as possible. Management reserves the right to perform exterior and/or interior maintenance during your stay. In the event maintenance must be performed, we will do our best to do so without inconvenience to you. Your silence indicates full acceptance of the unit and its condition.
Please call our office if you have questions regarding the operation of your hot tub. While not using the hot tub, please keep the cover locked and closed. Do not sit or stand on the cover. Prior to your arrival, all hot tubs have chemicals replenished and filled if needed.
Top Luxury Cabin Rentals offers a special class of cabins that offer indoor swimming pools. These pools are checked every 3 days. If you are not in your cabin when the pool is serviced, maintenance staff will leave a door tag letting you know they have serviced the pool. The pool temperature is set by the pools manufacturer to be between 77 and 84 degrees. If water has to be added to the pool, it may take up to 4 hours for the pool to recover to its factory set temperature. Pools cannot be drained and chlorine is used to keep the pools clean.
Chalet Village Clubhouse Pools require a pass for a guest to use the amenities. Chalet Village supplies each cabin with one and charges $50.00 for a replacement.
The pool passes are available through us upon check-in for use during your stay at no charge up front. The pass must be returned to our office upon departure. If the pass is not returned to our office on the date of check-out, we will charge the $50.00 fee from Chalet Village to the credit card on file for a replacement.
We apologize for the inconvenience and thank you for your cooperation.
Please note that smoking/vaping is strictly forbidden in all our properties. Guests may utilize the porches and outside areas only where sand buckets have been provided. There is a $200 fine for smoking/vaping inside any cabin.
Your reservation covers the maximum number of people indicated at the top of the agreement. This number represents the maximum allowed occupancy for the property. If the maximum allowed occupancy is exceeded, all occupants will be vacated from the property with no refund. No exceptions.
Fireplaces are turned off between April 1st – October 1st.
Many of our cabins allow you to bring your pets with you on vacation. In order to continue to do this, we must ask your cooperation with the following policies:
- Pets are not allowed on neighboring properties.
- Pets must be on a leash when being exercised.
- Pets are only allowed on specific trails in the Great Smoky Mountain National Park.
- Great care should be taken to prevent a pet from straying. Many pets are lost each year. In strange surroundings, pets will become disoriented and lost. We require that all pets left alone in a cabin must be in a pet crate.
- A maximum of 2 (dogs only) allowed with a maximum weight of 25 pounds per dog. In the event any damage is done to the cabin, you will be responsible for any and all costs.
- A $250 fine will be assessed in the event a pet is taken into a non pet friendly property.
Cable, satellite, telephone, gas, electric and water service are not under the control of and cannot be guaranteed by Top Luxury Cabin Rentals. No refund will be made for interruption in service beyond our control. However, if the interruption of service is for an extended period, we will try to find the guest other accommodations.
Firearms are not allowed at our office or on any property that is managed by Top Luxury Cabin Rentals.
Our cabin company and the property owners are not responsible for personal property left behind, stolen or damaged during your stay. Never leave valuables (cash, wallets, jewelry, camera, etc.) unattended.
Weather changes quickly in the mountains. Plan your trip according to the weather. For road conditions, call 1-800-342-3258. In winter, though our weather is ordinarily fine, you should come prepared with extra food, 4-wheel drive and chains. We reserve the right to cancel or transfer your reservation during periods of snow and ice.
The Pigeon Forge, Gatlinburg, Great Smoky Mountains and Sevierville area is growing rapidly and therefore traffic is possible. Construction in the area of your cabin is also possible. Please be tolerant and understanding.
Top Luxury Cabin Rentals respects your privacy and is committed to protecting your privacy.
The closest airport is McGee/Tyson (TYS) located in Knoxville, TN, and it is approximately 50 miles from our office.
Your payment and personal information are always safe. Top Luxury Cabin Rentals’ secure software is the industry standard and among the best software available today for secure commerce transactions. It encrypts all of your personal information, including credit card number, name, and address so that it cannot be read over the internet.
Top Luxury Cabin Rentals and our property owners make every effort to assure that all descriptions and representations from our staff and on our website are accurate. However, we are not responsible for publishing errors or changes made by owners in the furnishings or amenities. Prices, amenities, specials, seasons, and/or minimums are subject to change with or without notice. Top Luxury Cabin Rentals is not responsible for cabins that have been removed from our Rental Management Program, we will either meet your cabin reservations with a cabin of equal value, replace it with a cabin of greater value or in the event this is not possible, refund all money collected. Each property that we manage is individually owned and insured.